Office 365 Export | Perfect Tool to Backup Office 365 Mailbox to PST

[Guest Post]

Many times, admin as well as individuals wants to save their crucial data from cloud to a local system. Well, there are several reasons due to which users want to switch to the desktop email application. Thus, Outlook is one of the most commonly used email programs with a great number of benefits. Therefore, everyone wants to find out a solution to convert Office 365 mailboxes to PST format. Now, we have come up with Office 365 Export software, which helps to backup Office 365 mailbox in PST format without any hassle.

Overview: Office 365 Export Tool

Office 365 Export is a top-notch software, which allows the user to backup Office 365 mailboxes in Outlook PST. It is capable enough to extract all items of Office 365 like mails, contacts, tasks, calendars, etc., in a seamless manner. With its self-explanatory user interface, one can easily export Office 365 archive mailbox to PST file format without using eDiscovery and PowerShell.

Impressive Features of Office 365 Export Tool

    • Export Emails from Office 365 Mailbox
      The Office 365 PST Export tool is designed to move Office 365 data to another user account in the local machine. Moreover, it allows to convert Office 365 mailbox items email, calendars, contacts, journals, etc., to PST file. Make sure that Office365 admin account should be impersonated before converting data from Office 365 Mailbox.
    • Move Archive Mailbox of MS Office 365
      With this application, users can export Office 365 archive mailbox or In-Place archive mails in different formats (PST / EML / MSG). One can easily retrieve emails according to a specific date range using Date filter option. Users need to select a particular date range using both “To” and “From” fields while extracting O365 Archive Mailbox or In-Place Archive mails.
    • Migrate O365 Data in Different Formats
      The Office 365 Exporter tool facilitates a user to backup Office 365 mailboxes and recovers them in different formats, i.e., PST, MSG, and EML. It permits the user to get individual O365 emails along with attachments. However, Outlook installation is mandatory for the complete working of Office 365 export tool.
    • Option to Transfer Only Specific Data
      Office 365 Export tool provides an option to fetch only limited data instead of extracting complete O365 mailbox. Users have to choose the checkbox located next to the desired mailbox or other components in order to migrate PST from O365 mailbox. This feature will not only save time but, prohibits irrelevant extraction when users try to move email from Office 365.
    • Apply Date-based Filter Option
      Office 365 Mailbox Export tool allows the user to transfer Office 365 mails before regaining the entire data from Exchange Online account. Additionally, this software equips an option to select specific data lying within a certain date range when one can backup Office 365 mailbox to PST file. Users have to enter “To” and “From” field to filter data in a quick way. This feature will help to avoid unnecessary data while exporting Office 365 mailboxes.
    • Facilitates Pause & Resume Option
      The data extraction from Office 365 will be stopped as many times as required. To continue this operation, users have to click on the Resume button. There is no need to start whole process to backup Office 365 emails to PST from beginning all the time it is paused. This is a unique feature in which internet bandwidth is mandatory for other tasks too. Further, no alteration may be made in email formatting.
    • Provide File Naming Conventions
      Using Office 365 Export Tool, a user can save all components exported from Exchange Online in different file formats. Several naming convention is available when users try to backup O365 emails to EML format like Subject, AutoIncrement, Subject_Date, Subject_From, Date_From_Subject, Date_Subject_From and some other combinations.
    • Create Migration Analysis Report
      The software generates a complete status report during throughout the migration process. A final report is generated at the end of extraction includes necessary details, i.e., user ID, calendar count, etc. Although, in case of Archive mailbox extraction, the report contains folder count, folder path, export count and fail count. Also, the progress tick is available at the end, which conveys the successful completion of process to backup Office 365 mailboxes to PST format.

Office 365 Export Process


      • Tool is compatible with Windows 10 and all below versions.
      • Extract data from Office365 mailbox in a very short time.


      • MS Outlook installation is needed.
      • Does not support Mac operating system.

Final Verdict

After knowing above pros and cons of the product, we can wind up with the fact that Office 365 Export is the best-suited tool. Also, it has a simple, easy-to-use and interactive interface. Thus, it can be rated as 9.8/10 because it requires MS Outlook installation and configuration for its working. Besides this, there is no more negative point so, I can proudly say that there cannot be any other application like this.

What is the Cloud OS?

At the highest level, the Cloud OS does what a traditional operating system does – manage applications and hardware – but at the scope and scale of cloud computing. The foundations of the Cloud OS are Windows Server and Windows Azure, complemented by the full breadth of our technology solutions, such as SQL Server, System Center and Visual Studio. Together, these technologies provide one consistent platform for infrastructure, apps and data that can span your datacenter, service provider datacenters, and the Microsoft public cloud.
Key to this consistent platform is a set of common technologies and capabilities that extend across those three datacenters.

 + Flexible development allows your organization’s developers to use their choice of tools, languages – Microsoft or open source – and open standards to quickly build apps, connect them with other apps and data, and then deploy on premises, in the cloud or in a hybrid model. Visual Studio and Team Foundation Server enable application lifecycle management, from the idea to deployment of an app.

 + Unified management with System Center and Windows Intune gives your administrators a single pane of glass to manage applications, systems and devices across private, hosted and public clouds.

 + Active Directory and Windows Azure AD provide a powerful base for single identity across clouds to securely extend applications to people and their devices.

 + Integrated and portable virtualization, built into Windows Server, allows your team to virtualize not just servers, but also the network, storage and applications across clouds.

 + Last but not least, a complete data platform powered by SQL allows you to manage petabytes of data, power mission critical applications and give businesspeople BI solutions with a range of tools – Excel all the way up to Hadoop.

So, what does the Cloud OS mean to IT organizations?

It means your organization can shift to more efficiently managing datacenter resources as a whole, including networking, storage and compute. You will be able to deliver powerful apps that boost employee productivity and delight your customers much, much faster across private, hybrid and public clouds. Further, it means you can manage data, both big and small, to extract the story it has to tell for your business. And you will be able to give employees personalized experiences with apps and data on virtually any device, while maintaining security and compliance.

source: The Official Microsoft Blog